Sample Letter

(1.0) Convocation Matters: Not able to Login to fill up Convocation Form

EXAMPLE & SAMPLE of email format (use your own words, your own information)

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To: convo2021@aeu.edu.my

      Subject: Not able to Login to fill up Convocation Form

          Dear Sir/Ms,

          I am not able to login to fill up the Convocation Form at the convo website. Kindly help to check and reply. 

          My details are listed as follow. 

          Full Name:              Choong Tan Choo
          Student ID:              E30301160988
          IC No:                     830208016983
          Course Name:         Graduate Diploma in Early Childhood Education
          Learning Centre:     Shingo Kuching


          Thank you.

              Regards
              Choong Tan Choo

              ========================

              (2.0) Finance Matters: Refund of Excess Money after Convocation

              EXAMPLE & SAMPLE of email format (use your own words, your own information)

              Write an email to request for refund 2 weeks (14 days) after Convocation.

              ---------------------------------------------------------

              To: convo.finance@aeu.edu.my

                  Subject: Refund of Excess Money after Convocation

                      Dear Sir/Ms,

                      I would like to request for refund of RM230 as shown at the Account Balance. Kindly deposit the money into my personal account as follow:

                      Full Name:           Tan Choo Ng
                      Bank Name:         Maybank
                      Account No:        507134501202

                      Refund Amount:      RM230.00
                      Student ID:              E30301160966
                      IC No:                     880208016983
                      Course Name:         Graduate Diploma in Early Childhood Education
                      Learning Centre:     Shingo Batu Pahat


                      Thank you.

                          Regards
                          Tan Choo Ng

                          =========================

                          (3.0) Not able to fill up Tracer Study Form

                          EXAMPLE & SAMPLE of email format (use your own words, your own information)

                          --------------------------------

                          To: saa@aeu.edu.my

                              Subject: Not able to Login to fill up Tracer Study Form

                                  Dear Sir/Ms,

                                  I am not able to login to fill up the Tracy Study Form at the convo website. Kindly help to check and reply. 

                                  My details are listed as follow. 

                                  Full Name:              Lee Tan Hoon
                                  Student ID:              E30301160686
                                  IC No:                     830208016586
                                  Course Name:         Graduate Diploma in Early Childhood Education
                                  Learning Centre:     Shingo Kota Kinabalu


                                  Thank you.

                                      Regards
                                      Lee Tan Hoon

                                      --------------------------

                                      (3.4) Certificate Matters: Not yet received the Diploma & Transcript

                                      EXAMPLE & SAMPLE of email format (use your own words, your own information)

                                      ---------------------------

                                      To: exam@aeu.edu.my

                                          Subject: Not yet receive the Diploma & Transcript

                                              Dear Sir/Ms,

                                              As of today (18th December 2021), I have not received the Diploma and Transcript yet. Kindly help to check and reply. 

                                              My details are listed as follow. 

                                              Full Name:              Fung Choong Pin
                                              Student ID:              E30301160688
                                              IC No:                     890208016908
                                              Course Name:         Graduate Diploma in Early Childhood Education
                                              Learning Centre:     Shingo Kuantan


                                              Thank you.

                                                  Regards
                                                  Fung Choong Pin

                                                  ====================================

                                                  (3.5) Already Stated as ABSENT in the Convocation Form (Will Not Attend Convocation Ceremony)

                                                  But changed the decision later, want to ATTEND the Convocation on 15th October 2022

                                                  ---------------------------------------------------

                                                  To: convo2021@aeu.edu.my

                                                      Subject: Request to Open up the Convocation Form One More Time

                                                          Dear Sir/Ms,

                                                          Previously, when I fill up the convocation form, I have stated as Absent in the Convocation Form. But now, I have decision to join the convocation ceremony on 15th October 2022. 

                                                          I need your help to open the Convocation Form for me again (one more time), so that I can join the convocation on 15th October 2022.

                                                          My details are listed as follow. 

                                                          Full Name:              Choong Tan Choo
                                                          Student ID:              E30301160988
                                                          IC No:                     830208016983
                                                          Course Name:         Graduate Diploma in Early Childhood Education
                                                          Learning Centre:     Shingo Kuching


                                                          Thank you.

                                                              Regards
                                                              Choong Tan Choo

                                                              ========================


                                                              (3.6) Incorrect and Incomplete Mailing Address

                                                              To: convo2021@aeu.edu.my
                                                              exam@aeu.edu.my

                                                              Subject: Correction on Mailing address in convocation confirmation form


                                                              Dear Sir/Ms,

                                                              My mailing address appeared at the convo website is incomplete and incorrect. Kindly update accordingly.

                                                              My details are listed as follow:
                                                              Full Name: Lee Tan Hoon
                                                              Student ID: E30301160686
                                                              IC No: 830208016586

                                                              Course Name: Graduate Diploma in Early Childhood Education
                                                              Learning Centre: Shingo Kota Kinabalu

                                                              The complete & correct Mailing Address: 
                                                              No.1, Jalan Kuda Belang Hijau, Taman Perhilitan, 123456 New Delhi, Malaysia

                                                              Thank you.

                                                              Regards
                                                              Lee Tan Hoon

































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